Accounts Payable Clerk.

The Responsibilities.

• To enable the Accounts Payable department to function well by ensuring that:

  • • invoices are processed accurately and in a timely manner

    • credit notes are correctly posted against the relevant supplier

    • suppliers are paid as timely as possible

    • daily bank and credit card reconciliations are carried out for all company bank accounts

    • remittance advices are sent out with all payments

    • suppliers accounts are regularly reconciled to statements

    • supplier queries received by e-mail are responded to promptly

    • all phone calls received from suppliers are answered promptly

    • the accounts payable ledger is kept up to date in terms of processing invoices, credit notes, payments are allocated, direct debits are processed (and invoices are received for all DD payments)

    • the aged creditors listing is produced on a weekly basis and discussed with the Financial Controller to prioritise payments for the week

    • preparing the suggested weekly payment run and actual payment runs

    • checking and processing staff expenses

• To assist in the calculation of accruals and prepayments at the end of each accounting period

• • • By checking the allocation of invoices

    • By producing a list of charges that are expected but for which no invoices have been received, or have been received for future periods

• General assistance in the department as required